Finance
Administration Building
219 E. Cherry Ave.
Flagstaff, AZ 86001
(928) 679-7199
The Finance Department provides all the centralized financial, payroll, budget and purchasing functions for the County. The primary mission of the department is the stewardship of County resources. This requires the department to accurately account for County resources, pay employees accurately and timely, prepare a complete and reasonable budget, provide a fair, timely and cost effective purchasing function, and provide the Board of Supervisors, County Manager, County departments, and taxpayers with accurate, timely and sound financial information. Special Districts provides Special Districts debt retirement billing and collections. During FY05 the Office of Planning and Budget was reorganized and now operates as a division of the Finance department.
Audit and Financial Reporting: This division prepares the County's Annual Financial Repots and manages the annual audit. It also performs internal audits, manages the County's capital asset inventory, provides monthly financial reports to departments, reviews and posts all adjustments to the County's general ledger, develops financial policies and procedures, and assists departments with their financial management.
Budget: Planning and Budget provides budget development, management analysis, and research services to the County Manager and the Board of Supervisors. They develop annual updates to the long-range financial, and organizational plan, analyze and review the overall County budget, and provide information and analysis of departmental operational functions and legislative impacts on the County finances. The budget division also handles capital financing projects and compiles and keeps an updated County-wide fee schedule and cost allocation plan.
Finance Administration: This area of the Finance Department is responsible for the management of all of the department's programs.
Financial Management System: The financial management system division controls all areas of the County-wide financial management software - HTE. Employees of this program control employee access and security to different financial management functions within HTE.
Finance Operations: This division manages all employee payroll activities including withholdings, benifits, and retirement calculations for County Employees. It also processes all accounts payable payments to vendors and tracks all travel related expenditures.
Purchasing: The Purchasing division provides a fair and competitive process for the acquisition of goods and services for the County. It ensures that all goods and services are of appropriate quality and acquired in a timely and cost effective manner in compliance with all legal requirements. This department processes all purchase orders. All bids and RFP's (Request for Proposals) are issued and administered through the Purchasing division.
Special Districts: Special Districts assists citizens with forming and operating improvement districts to improve private roads. These roads are brought up to County standards so they can become part of the road system maintained by the County. Special Districts billing is responsible for billing and collecting for improvement district debt retirement programs.